Privacy Policy

Effective Date: July 6, 2025

Authentic Japanese Tattoo Advisor (hereinafter referred to as “the Company”) is committed to protecting the personal data of users (hereinafter referred to as “Users”) of its custom kanji design services. This Privacy Policy explains how we collect, use, store, and share personal information and outlines the rights of Users in compliance with applicable laws, including the GDPR and CCPA.

1. Information We Collect

We may collect the following types of personal data from Users:

  • Name or nickname
  • Email address
  • Country or region
  • Descriptions provided through the order form (e.g., desired meaning, values, aesthetic preferences)
  • Communication content (inquiries, messages)
  • Technical data (IP address, browser type, access logs, etc.)

2. Purpose of Use

We use personal information only for the following purposes:

  1. To provide and deliver our custom design services
  2. To respond to inquiries and provide customer support
  3. To analyze and improve the quality and functionality of the Service
  4. To comply with legal obligations or enforce our Terms of Use
  5. To send optional marketing information, only with the User’s explicit opt-in consent

We will only send marketing communications if the User has explicitly opted in via our forms or preferences settings.

3. Disclosure to Third Parties

We do not share personal information with third parties except in the following cases:

  • When required by law or legal process
  • When necessary to protect life, body, or property, and it is difficult to obtain the User’s consent
  • When reasonably necessary for the operation of our Service, such as with cloud hosting or payment processors
  • When the User has given explicit consent

4. Data Storage and Security

We implement appropriate administrative, technical, and physical safeguards to protect personal information from unauthorized access, loss, or misuse.

  • Personal data is retained only as long as necessary to fulfill the purposes outlined in this policy
  • When no longer needed, data is securely deleted or anonymized

5. International Data Transfers

If you are located outside of Japan, please note that your personal data may be transferred to and stored in Japan, where our servers and operations are located.

By using our Service, you consent to such transfer in accordance with this Privacy Policy.

6. User Rights (GDPR & CCPA)

Users have the following rights regarding their personal information:

  • Right to access your data
  • Right to correct or delete your data
  • Right to restrict or object to processing
  • Right to data portability
  • Right to withdraw consent at any time
  • Right not to be subject to automated decision-making

To exercise these rights, please contact us via the contact information listed below.

We will respond in accordance with applicable data protection laws.

Users can withdraw consent by adjusting their cookie settings via the banner or by contacting us.

We maintain a record of consent status as required by applicable laws.

7. Use of Cookies and Tracking

We may use cookies and similar technologies to improve user experience and analyze site traffic.

These may include:

  • Essential cookies (for core site functionality)
  • Performance cookies (e.g., Google Analytics)
  • Marketing cookies (optional; for ads and retargeting)

You can disable cookies through your browser settings or adjust your preferences via our cookie consent banner.

Please note that disabling certain cookies may affect the functionality of the site.

8. Children’s Privacy

This Service is not intended for users under the age of 18.

We do not knowingly collect personal data from anyone under the age of 18.

If you believe that a child has provided us with personal data, please contact us to have it removed.

9. Changes to This Policy

We may revise this Privacy Policy from time to time.

Changes will become effective when posted on our website, and we encourage Users to review this page regularly.

10. Governing Law and Jurisdiction

This Policy shall be governed by and construed in accordance with the laws of Japan.

Any dispute arising out of or related to this Policy shall be subject to the exclusive jurisdiction of the courts located in Japan, specifically those where the Company is based.

Contact

For privacy-related inquiries or requests regarding your data, please contact:

📧 support@authenticjtattoo.com

Authentic Japanese Tattoo Advisor